2012 Minutes

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2012 Meeting Minutes for monthly Arkansas SHARP/VPP meetings.

 

December 2012 Minutes

SHARP/VPP Meeting

Little RockWastewater

December 6, 2012

Attending

Quinton Simison, BASF

Bubba Renigar,West MemphisSteel

Elizabeth Nealy, Cintas

Julia Roberson,AnthonyForest

Denise Whittaker, Siplast

Todd Franks, Siplast

Melissa Mayer, G4S

Joseph Bickford, G4S

Marc Kelley, Cintas

Lester Allen, Cintas

Mark Howell, Frito Lay

Joe Jenko,Ashland

Mike Taylor,Ashland

Chris Moss,Ashland

Mike Patton, J.A. Riggs

Richard Barch, Caterpillar

Mike Gossage, Cintas

Andy Kelloms, Falcon Jet

Wesley  Crouch, Welspun

Arlie Bradbury, Welspun

Jason Tindle, GP, Fordyce

Jim Gilbert, Butterball

Karinda Ward, Butterball

Thomas Bean, Butterball

David Hodges, Producers Rice

Miranda Lisko, Producers Rice

Justin Hayes, Nucor Steel

Roosevelt Shavers, OSHA

Clark Thomas, ADOL

Tonia Cooper, ADOL

Kim Fischer, ADOL

Milana Dennis, ADOL

Nita Matlock, ADOL

Ocie Robinson, ADOL

 

Welcome

Quinton welcomed the group and asked for all to introduce themselves to the rest of the group. After a quick reading of minutes of the October 19 meeting, the minutes were approved unanimously. Quinton asked each person in the room to introduce themselves.

 

New Business

The focus of this meeting was to evaluate the 2012 conference and make plans for the 2013 conference.  Discussion topics included the date of September 12, 2013 for the conference (Sept. 11 for Meet & Greet) inLittle Rockand to continue the venue inLittle Rockat theHolidayInnAirport.  Topics of discussion included:

  • The fatality memorial ceremony at the beginning of the conference; ways to make it more meaningful; create a non-profit scholarship award to a fallen workers’ child.
  • Regional and National OSHA participation will again be requested in 2013.
  • Bringing vendors/exhibitors in to this conference.
  • Send a “Save the Date” post card out in January.

The dates of 2013 monthly SHARP/VPP meetings:

  • January 18, 2013 – Department of Labor 2nd Floor
  • February 15, 2013 – L’Oreal, North Little Rock
  • March 15, 2013 – Department of Labor 2nd Floor
  • April 19, 2013 – Department of Labor 2nd Floor
  • May – No meeting because of Regional VPP meeting inSan Antonio
  • June 21, 2013 – Department of Labor 2nd Floor
  • July 19, 2013 – Department of Labor 2nd Floor
  • August 16, 2013 – Department of Labor 2nd Floor
  • September 11/12, 2013ArkansasSHARP/VPP Conference inLittle Rock;HolidayInnAirport
  • October 18, 2013 – Department of Labor 2nd Floor
  • November – No meeting
  • December 5, 2013 Planning Meeting for 2014 – location to be determined

 

Old Business

The website, www.ArkansasSHARPandVPP.com, has been updated to reflect all minutes and reminders.

 

Incident Sharing

Todd Franks – grinder accident

Mark Howell – roof accident

Lester Allen – clothes in dryer, spontaneous combustion – let the dryer run its cool-down cycle before stopping machine or removing clothing

Quinton Simison – fire drills become complacent – make them very spontaneous – don’t announce the drill, just sound the alarm and monitor reactions – post a person with a “fire” sign at some exits to force employees to remember/use alternate exits

 

Action Items

Todd Franks and Milana Dennis – Confirm September 11 & 12, 2013 with theLittle RockHolidayInnAirport.

Someone send out “save the date” in January to SHARP/VPP members for the September Conference in Little Rock.

 

Milana Dennis

Arkansas Department of Labor

October 2012 Minutes

SHARP/VPP Meeting

ADOL Training Room

October 19, 2012

Attending

Quinton Simison, BASF

Bubba Renigar, West Memphis Steel

Randall Crabtree, Brock Group

B. Blake, Brock Group

John Davis,  Brock Group

Elizabeth Nealy, Cintas

Arlie Bradbury, Welspun

Steve Harper, Arcom

Kelly Olivier, Anthony Forest

Denise Whittaker, Siplast

Matthew Hoppis, Cintas

Melissa Mayer, G4S

Mike Taylor, Ashland

Marc Kelley, Cintas

Lester Allen, Cintas

Mark Howell, Frito Lay

David Trigg, USDOL/OSHA

Carlos Reynolds, OSHA

Jeff Feuerbacher, Airgas

Tonia Cooper, ADOL

Kim Fischer, ADOL

Milana Dennis, ADOL

Nita Matlock, ADOL

 

Welcome

Quinton welcomed everyone and introduced James Salkeld and Ed House for comments. Mr. Salkeld made remarks and thanked everyone for coming.

After a quick reading of minutes of the August meeting, the minutes were approved unanimously. Quinton asked each person in the room to introduce themselves.

Tonia Cooper provided Guidelines for Organizing and Implementing a SHARP/VPP Conference. (Attached)

Quinton introduced the speaker, Jeff Feuerbacher, Airgas who presented a program, complete with handout, of handling and disposal of compressed gas cylinders.

 

New Business

Quinton suggested that the ARDOL would report on the recent presentation of awards at the beginning of each of the monthly meeting.

Quinton called for a discussion of the program for the September 20, 2012 program. Feedback was good.

Denise reported the www.ArkansasSHARPandVPP.com website has not been updated with minutes and other important information.  The group agreed that the site should be become current. A motion for a new volunteer to fill the web master liaison role was put before the group. Mike Taylor with Ashland Chemicals and Kelly Olivier with Anthony Forestry Products stepped forward and will work with Denise Whittaker to keep the website current.

October 19, 2012 – Page 2

Incident Sharing

Questionable recordable -A knee-pop observed in an employee that turned out to be non-related to his job.

An unusually high occurrences of red wasp stings during late September.  Awareness of employees who have allergic reactions to insects. First aid responders should be trained in the use of Epipen Auto Injector. Employees with serious reaction may carry an Epi-pen but may require help administering.  There is also a product called Bee Buster that can be used on any nests spotted.

Sharp rise observed in stray dogs, stray cats and skunks.

There is NOT a November Meeting. The next meeting is 9:00 am, Thursday, December 6, 2012 at Little Rock Wastewater, 11 Clearwater Drive, Little Rock, AR 72204. (Off South Shackleford Road) This will be the planning meeting for 2013.

 

Action Items

Everyone – Come to December 6 meeting with calendar and ideas for topics.

Meeting adjourned at 12:00.

Milana Dennis

Arkansas Department of Labor

Attachment: Guidelines to Organizing and Implementing a SHARP/VPP Conference

August 2012 Minutes

SHARP/VPP Meeting

ADOL Training Room

August 17, 2012

Attending

Quinton Simison, BASF

Deanna Dykes, Calion Lumber

Denise Whittaker, Siplast

Todd Franks, Siplast

Kelly Olivier,AnthonyForest

Julie Roberson,AnthonyForest

Joseph Bickford, G4S

Melissa Mayer, G4S

Mike Taylor,Ashland

Marc Kelley, Cintas

Lester Allen, Cintas

Elizabeth Nealy, Cintas

Mark Howell, Frito Lay

Tom Galbraith, Milbank

Tony Thornton, Medsafe

Clark Thomas, ADOL

Ocie Robinson, ADOL

Kim Fischer, ADOL

Milana Dennis, ADOL

 

 

Welcome

Quinton welcomed everyone and introduced James Salkeld and Ed House for comments. Mr Salkeld recognized the recent recipients of ADOL Safety Awards. They are:

BASF Corporation inWest Memphis, Eight Years

Hargrove Engineering,West Memphis, Five Years

Tristate Armature and Electrical, WestMemphis, Six Years

Insulation Refractories,West Memphis, Two years

Pinnacle Foods,Springdale, Two million

Rockline Industries,Springdale, Two million

Viscase, Osceola, Ten Million

Tenneco,Paragould, One Million

Cintas in Searcy, received their VPP Merit Flag, and the Brass Ring for SAFETY Award

 

After a quick reading of minutes of the July meeting, the minutes were approved unanimously. Quinton asked each person in the room to introduce themselves.

 

The Sharley Pettit Award rules were discussed and nominees were presented. A spreadsheet, without names, of safety statistics for the 13 qualifying companies was provided for review. After a discussion, the vote taken by show of hands to select the Sharley Pettit Award winner for 2012.

 

A discussion of an article from the magazine EHSTODAY was distributed. The article is entitled “House Hearing Praises OSHA’S VPP”. The article praised the program’s ability to reduce injuries and illnesses, improve safety culture and cut costs for employers. The online address for the magazine is www.ehstoday.com

 

Old Business

Quinton called for a discussion of the program for the September 20, 2012 program. The registrations and invitations have been mailed. Quinton urged each member to print the invitation and agenda and invite other companies to participate. The invitation will be emailed be in digital format to everyone attending today’s meeting.

 

Sleeping room reservations may be made by calling theHolidayInnAirportinLittle   Rockat 501-490-1000 or by calling central reservations, 1-800-HOLIDAY, and asking for the Arkansas Department of Labor block of rooms.

 

Lee Ann Jillings will not be able to attend the conference to make her presentation.  However, National OSHA will send Patrick Showalter to present OSHA updates. SHARP/VPP Region VI will also attend along with local OSHA personnel. Clark Thomas noted a room for lunch has been set aside for SHARP/VPP management and OSHA personnel to have a round table discussion. He urged all managers to attend and express their comments and concerns. Quinton is to draft a letter to the managers reminding them of this meeting.

 

Conference Action Items

Digital format of the Invitation/ letter emailed by ADOL (Milana)

Hotel number to call for making room reservations (Milana)

Letter to Managers advising them of Round Table Discussion with OSHA not listed on Program (Quinton)

Detailed Schedule of the September 20 (Quinton)

Audio Visual Rental (Kim Fischer and Milana)

“Star Spangled Banner” to be sung in the opening (arranged for by Clark or Milana)

Empty Chairs representing fallen workers (Mark Howell and David Hartman)

Door Prizes provided by SHARP/VPP members (all members). Please, if you ship door prizes to Department of Labor office, notify Milana in advance.

Success Story article, with pictures, for Region VI (Clark and Denise Whittaker)

Evaluation sheets (Clark and Milana)

Governor’s Proclamation (Quinton, Clark and James Salkeld)

Spare Video Projector and Laptop for Smaller Rooms (Todd Franks, Kelly Olivier, Quinton Simison)

Prepare Certificates for Award Qualifier for Recognition (Clark Thomas, Kim Fischer)

Gift Bags for Attendees – Need small item for Bags (pens, note pads, candy, etc.) (Deanna Dike, Julie Roberson)

 

 

Incident Sharing

 

Phone Apps available for Smart Phone; i-Auditor, Sound Meter, OSHA Heat Tool

 

Staph is very prominent, hard to detect and highly contagious, ensure your employee understand the importance of good hygiene practices; washing Hands, using sanitizer etc…

 

Hydration education for workers – www.osha.gov

 

Recent explosion and three Fatalities in South Arkansasduring Hot Work. Quinton reminded the group of excellent Safety Videos available at www.CSB.gov

 

 

Meeting adjourned at 12:00.

 

Milana Dennis

Arkansas Department of Labor

July 2012 Minutes

SHARP/VPP Meeting

ADOL Training Room

July 20, 2012

Attending

Quinton Simison, BASF

Joel Neisler,ZeroMountain

Mike Patton, Riggs Cat

Micki Wilbur, Riggs Cat

David Trigg, USDOL/OSHA

Carlos Reynolds, USDOL/OSHA

Mary Walter, USDOL/OSHA

Elizabeth Nealy, Cintas

David Gombrich, Parker Hannifen

Andy Kelloms, DFS

Joseph Bickford, G4S

Joseph Jenko,Ashland

David Hodges, Producers Rice Mill

Lester Allen, Cintas

Melissa Mayer, G4S

Mark Howell, Frito Lay

Ocie Robinson, ADOL

Kim Fischer, ADOL

Milana Dennis, ADOL

 

 

Welcome

 

Quinton welcomed everyone and asked for quick reading of minutes of the last meeting. The minutes were approved by acclamation. Quinton asked every person in the room to introduce themselves.

 

OSHA personnel David Trigg, Carlos Reynolds and Mary Walters reported safety incidences and discussed the current emphasis for safety Heat Stress and Fall Prevention.

 

The speaker, Dr. Jane Prince, a Clinical Audiologist presented a presentation of conservation of hearing in the work place.

Old Business

 

Quinton called for a discussion of the program for the September 20, 2012 program. The blanks were filled in and the program, letter and invitation to Meet-and-Greet Hospitality on September 19 will be mailed in the next week.

 

Incident Sharing

 

JA Riggs told about a new “slide sledge” which they have purchase for all their locations which takes the place of a sledgehammer. More information about the equipment can be found at www.safety.cat.com.

 

BASF – Hammers and Hands; incinerator hatch – six stiches in hand.

 

Parker – trouble with spiders, particularly black widow spiders, and other “Critters” which are prolific because of the mild winter and the hot and dry climate.

 

Mark Howell asked for any information and feedback from the committee on the incidence of complacency in the workplace. Many ideas were exchanged.

Lester Allen invited everyone to come to Cintas in Searcy on August 13 to celebrate being the first VPP site inArkansas. They festivities will be at 2:00 pm. For more information contact Lester.

 

Meeting adjourned at 12:15.

 

Milana Dennis

Arkansas Department of Labor

June 2012 Minutes

SHARP/VPP Meeting

Cameron Valve

June 15, 2012 Minutes

Attending

Quinton Simison, BASF

Sam Goodman, BASF

Kortney Atchley, Cintas

Elizabeth Nealy, Cintas

Julie Roberson,AnthonyForestProducts

Mike Taylor,Ashland

Bob Stutler, Cameron Valve

Chris Nolan, Cameron Valve

LawrenceThomas, Cameron Valve

Will Ketterman, Cameron Valve

Merceree Jones, Cameron Valve

Leslie Carlton, Cameron Valve

Denise Whittaker, Siplast

Todd Franks, Siplast

David Gombrich, Parker Hannifin

Cody Duren, Cameron Valve

Beau Saunders, Cameron Valve

Deanna Dykes, Calion Lumber

Melissa Mayer, G4S

Will Barnes, Cameron Valve (Houston)

Tonya Morris, Cameron Valve (Houston)

Rusty Griffin, Cameron Valve

Sara Alvey, Potlatch

Catina Newton, Potlatch

Joel Neisler,ZeroMountain

Clark Thomas, ADOL

Ocie Robinson, ADOL

Tonia Cooper, ADOL

Kim Fischer, ADOL

Nita Matlock, ADOL

Milana Dennis, ADOL

 

 

Welcome

Rusty Griffin welcomed the group to Cameron Valve and gave an overview of the morning activities. As is their custom in Cameron Safety Briefings, he asked for safety moment. Ocie Robinson gave a near miss with another car on the way to the meeting. Rusty then turned the meeting over to Quinton Simison.

 

Old Business

Quinton Simison asked for corrections or additions to the April 20 minutes.  Approval of the minutes was unanimous. Quinton asked each person to introduce themselves to the group.

 

The Annual Conference, September 20, 2012, was discussed.  The conference site and lodging have been finalized and the contract signed for theHolidayInnAirportinLittle   Rock. A suite has been assigned for meet-and-greet hospitality on the evening of September 19. Additionally, sleeping rooms are available for reservation by individuals by calling the hotel directly.

 

 

The theme and topics of discussions and presenters were finalized. They are:

 

THEME:   SHARP & VPP: PROTECTING OUR DIAMONDS IN THE WORKPLACE

The program graphics will be designed jointly by Melissa Mayer, G4S; Kortney Atchley, Cintas; and Kim Fischer, ADOL within two weeks. The mailing should go out six weeks before the Conference which would be the week of August 6th.

 

TOPICS and PRESENTERS

Leading vs. Lagging Indicators — Tommy Short, L’Oreal

Arc Flash — Cintas

Making Safety Training Fun — Mark T. Howell, Frito Lay

Recordkeeping/DART/TRC — Kim Fischer, ADOL

New Employee Orientation — Angelia Hogan, GP

Fall Protection & Ladder Safety — Quinton Simison, BASF & Joel Niesler, Zero Mtn.

Lockout/Tagout: Groups, Contractors, Shift Change — Andy Kelloms, Falcon Jet

Contractor Management & Work Permitting — Melissa Mayer, G4S

 

How to Become SHARP & VPP – ??

OSHA National/Regional — Clark Thomas to finalize with Rich Fairfax

 

The Letter of Invitation is finalized and ready to print. Quinton volunteered to print 100 copies for ADOL to mail and asked for other volunteers to print additional copies.

 

Speaker

Rusty Griffin introduced Detective Trent from the Little Rock Police Department. He is part of a department which only works with crimes against children including internet predators. DetectiveTrentpresented “Sexting and Internet Predators…What every kid should know”.

 

Incidents Sharing

Preventative maintenance – and old air brake lift parked and left unattended; the brakes failed and the lift rolled into an electrical panel.

 

Road worker playing dodge ball with cars on interstate while on the job. Such incidences should be reported to OSHA Little Rock Regional Office at 501-224-1841.The incident should be documented with cell phone pictures when possible, (stop driving then take the picture).

 

Joel Neisler,ZeroMountain, asked that everyone to send distracted driving policies, ideas and comments to him.

 

Milana Dennis, ADOL

6/25/12

 

 

Arkansas SHARP / VPP Association Meeting Schedule

Date Topic Speaker Location
1/20/12 OSHA Regulatory changes for   2012, NEP, REP, LEP OSHA Representative ARDOL Office
2/17/12 Changes to SHARP Program ARDOL Representative Little Rock  Waste Water,Shackleford Rd
3/16/12 Earthquake Planning SERI/CERT ARDOL Office
4/20/12 Work Zones in General   Industry Andy Kellom ARDOL Office
5/15-18/12 Region VI VPPA Conference   Forth WorthTexas
6/15/12 Sexting and Internet   Predator’s Rusty Cameron Facility
7/20/12 Audio testing TBA ARDOL Office
8/20-23/12 National VPPPA Conference   Anaheim,CA
9/20/12 SHARP /VPPState  Conference   Holiday Inn,Little Rock
10/19/12 TBA   ARDOL Office
11/16/12 TBA   ARDOL Office
12/6/12 Annual Planning Mtg ARDOL Little Rock  Waste Water,Shackleford Rd

 

 

2012 Safety and Health Conferences

http://www.labor.ar.gov/news/Pages/seminars.aspx

08/09/2012  Bentonville OSHA Safety Conference Training

08/15/2012  Ashdown OSHA Safety Conference Training

08/29/2012 JonesboroOSHA Safety Conference Training

09/27/2012  Batesville OSHA Safety Conference Training

10/11/2012  Hope OSHA Safety Conference Training

10/25/2012 BlythevilleOSHA Safety Conference Training

April 2012 Minutes

SHARP/VPP Meeting

SHARP/VPP Meeting Minutes

April 20, 2012

Attending

Quinton Simison, BASF

Mary Walter, DOL OSHA

Maranda Lisko, Producers Rice Mill

David Hodges, Producers Rice Mill

Deanna Dykes, Calion Lumber Co.

Micki Wilbur, Riggs Cat

Brian Maxwell, Cintas

Jake Bowers, Welspun

Arlie Bradlury, Welspun

Melissa Mayer, G4S

Denise Whittaker, Siplast

Tim Gibson, Welspun

Lester Allen, Cintas

Kortney Atchley, Cintas

Marc Kelly, Cintas

Sara Alvey, Potlatch Corp.

Mike Taylor, Ashland, Inc

Kelly Olivier,AnthonyForest

Julie Roberson,AnthonyForest

Rusty Griffin, Cameron Valve

David Stagg, Guest

Elizabeth Nealy, Cintas

 

Clark Thomas, ADOL

Kim Fischer, ADOL

Tonia Cooper, ADOL

Milana Dennis, ADOL

Juanita Matlock, ADOL

 

 

Clark Thomas welcomed the group to the Arkansas Department of Labor and gave apologies for James Salkeld and Ed House not attending.  Clarkturned the meeting over to Quinton Simison.

 

A copy of the minutes was distributed and reviewed by everyone present.  While reviewing the minutes everyone present gave a brief introduction.  The minutes were approved with changes to the Speaker for today’s meeting.  Andy Kelloms had an emergency and will be rescheduled at some future date.

 

Speaker

Kim Fischer of ADOL reviewed parts of the Health and Safety Assessment- Form 33, with question and answers on each point.  There are 7 key areas evaluated during the process; 1) Hazard anticipation and detection, 2) Hazard Prevention and Control, 3) Planning and Evaluation, 4) Administration and Supervision, 5) Safety and Health Training, 6) Management Leadership, 7) Employee Participation.

 

Kim discussed the Employee Participation section of the form (items 50 – 55) which deals with effective processes to involve employees in safety and health policy, resource allocation, training and hazard detection activities.  She also discussed the first 3 items in the Administration and Supervision section (items 26 – 28) which requires all safety and health program tasks be assigned to a person or position for performance or coordination, that the responsibility is clearly communicated and that an accountability mechanism be included with each responsibility.

 

 

Conference 2012

 

Conference themes were discussed; both past themes and potential new ones. Some examples were: The Road to Safety; Keeping Employees Safe; Putting Employees First, Putting Employee Safety First; Working in Harmony (in keeping with Globalization); Protecting our Diamonds in the Workplace (smiling employees); Driving Safety to Another Level. Quinton asked the committee to be thinking of a theme for this conference with the idea that employees are our “diamonds” and perhaps our capital, and their safety is of prime importance.

 

A Keynote Speaker is still needed, as Walt Coleman has not responded to a number of messages left by Lester Allen.  New suggestions for motivational speakers are television personalities Craig O’Neill and Tom Brannon of KTHV (Today’s THV), Todd Yacobien of KATV inLittle Rockand Wildman Steve Wilson of Game and Fish Commission.  Les Miles was also mentioned.

 

The deadline for the Sharley Pettit Award nomination is the June Meeting.  The form includes 3 years statistical information.

 

Lester Allen, of Cintas said he would locate the acrylic flame trophy and pay for it.

 

Denise Whittaker of Siplast will handle the door prizes. Jake Bowers, with Welspun, left a $100 gift card for Walmart with Milana.  Start bringing door prize at the next meeting.

The letter of invitation to attend the conference will be ready by the June meeting.  Kelly Olivier and Mark Howell will draft the letter.

 

Sponsors

 

To defray the cost of the conference and keep expenses down, Quinton asked for sponsors.  If you can sponsor a break or a portion thereof, send your name, pledged amount and what it is to be used for to Milana Dennis, milana.dennis@arkansas.gov  at the Arkansas Department of Labor.  Any amount will be appreciated and the average contribution is $200 to $300.

 

Some sponsors did speak up and make a pledge: Cameron, Cintas, Producers Rice, Anthony Forest Products, Calion Lumber, G4S,Ashland, BASF, Potlatch andZeroMtn.

 

There is no meeting in May.  The next meeting is June 15 and will be hosted by Cameron and the topic will be employee wellness as well as the September conference.

 

Incident Sharing

 

An EEOC compliant was filed by employee because his company restricted the employee from driving a Lift Truck due to prescription medications.  One of the questions left unresolved from this issue was, are there any legal requirements for an employee to report prescription medication use that may affect ability to operate lift trucks?

 

Meeting adjourned by Quinton.

 

Milana Dennis

milana.dennis@arkansas.gov

501-682-9090

 

 

 

 

 

March 2012 Minutes

SHARP/VPP Meeting

SHARP/VPP Meeting Minutes

March 16, 2012

 

James Salkeld, Director ADOL                              Denise Whittaker, Siplast

Quinton Simison, BASF                                         Melissa Mayer, G4S Secure Solutions

Sara Avey, Potlatch Corp.                                     Kortney Atchley, Cintas

Joey McDougald, Potlatch Corp.                             David Trigg, USDOL/OSHA

Jim Dickerson,BrentwoodIndustries                    Brian Maxwell, Cintas

Deanna Dykes, Calion Lumber Comp.                  Tonia Cooper, ADOL

Arlie Bradbury, Welspun                                        Amanda Ward, Bad Boy, Inc.

Jake Bowers, Welspun                                          Cody Duren, Cameron Valves

Ocie Robinson, ADOL                                           Tom Kubaiko, Langston Comp.

Mike Taylor,Ashland                                             Wayne Croom, Langston Comp.

Doug Germann, Raytheon, Inc.                             Nita Matlock, ADOL

Joel Neisler, Zero Mountain, Inc.                           Kim Fischer, ADOL

Tommy Short, L’Oreal

Marc Kelly, Cintas

Elizabeth Nealy, Cintas

Joe Bickford, G4S Secure Solutions

 

The Arkansas SHARP/VPP Association meeting was held at the Arkansas Department of Labor. Quinton Simison opened the meeting and Arkansas Department of Labor Director, James Salkeld made opening remarks and welcomed everyone.

 

Members received minutes from previous meeting held on February 17, 2012, and after making everyone aware of a correction that was needed, the minutes were accepted. Quinton shared highlights of the last meeting and mentioned the training topic that was covered.

 

Training

 

Clark Thomas, Safety Administrator with the Arkansas Department of Labor gave a brief presentation on details concerning Safety and Health Achievement Recognition Program (SHARP) size requirements.Clarkspoke about a recent memo from the OSHA National Office covering this issue.  Prior to covering this,Clarkasked if anyone would share a few highlights of their journey of becoming a SHARP or VPP site.  Mark Howell with Frito Lay shared several details regarding their process in achieving VPP status. He felt the main point was to have consistent employee involvement throughout your organization’s safety efforts. He also mentioned the key to attaining VPP status was ownership & engagement. Several other company representatives shared points relating to their experiences in working to become SHARP and VPP sites.

 

Clarkaddressed the guidance outlined by OSHA regarding SHARP size requirements of establishment participating in the program. Companies allowed to participate would have 250 or fewer employees at the establishment location and 500 or fewer employees throughout the corporation.  Companies with numbers exceed these sizes will be unable to participate in SHARP. The requirements will impact some of ourArkansassites currently on SHARP.

One safety representative present, Jim Dickerson with Brentwood Industries, shared a few details on this requirement impacting their organization’s continued participation.Brentwoodhad recently experienced growth in employment numbers that exceeded the size limits. Jim indicated that their company was looking into VPP participation.  Clarkreviewed the recent letter concerning Employer Safety Incentive & Disincentive polices and practices.

 

 

Annual SHARP/VPP Conference Planning

 

The group discussed potential topics for the annual SHARP/VPP conference which is to take place on September 20, 2012 inLittle Rock.  The following topics and speakers were identified during the meeting:

 

Leading & Lagging Indicators                                                                               Tommy Short – L’Oreal

 

Contractor Management/ Work Permitting                                                           Melissa Mayer – G4S Secure Solutions

 

Lockout/Tagout- How it works with contractors/groups/shift changes                Andy Kelloms – Falcon Jet

 

ARC Flash/NFPA 70E                                                                                           Mark Kelley – Cintas

 

Make Safety Training Fun                                                                                     Mark Howell   –   Frito Lay

 

Ladder Safety/Equipment Inspections/Contractor Equipment                              Joel Neisler –ZeroMountain

 

Recordkeeping/DART/TRC                                                                                    Kim Fischer – ADOL

 

Ergonomic Assessments

 

Teaching Hazard Recognition to Recognition to Employees                                Mark Howell – Frito Lay

 

New Employee Orientation                                                                                    Angelia Hogan – Georgia Pacific

 

Off the Job Safety

 

SHARP/ VPP/ SGE Qualifications

 

Regional OSHA Updates

 

Other conference planning needs were covered. Quinton asked if companies would consider covering breaks at the annual conference to help the group with hosting the event. Quinton summarized areas that would need to be addressed in the next meeting. The group would need to select;

1)      Conference Theme

2)      Break sponsors

3)      Sharley Petit Award

4)      Door Prizes

 

On July 9th, 2012 Ashland Chemical will be hosting an SGE class, interested persons should contact;

Joe Jenko, 501-533-6116jdjenko@ashland.com

 

The next meeting will be on April 20, 2012 at the Arkansas Department of Labor.

 

Arkansas SHARP / VPP Association Meeting Schedule

Date Topic Speaker Location
1/20/12 OSHA Regulatory changes for   2012, NEP, REP, LEP OSHA Representative ARDOL Office
2/17/12 Changes to SHARP Program ARDOL Representative Little Rock  Waste Water,Shackleford Rd
3/16/12 Earthquake Planning SERI/CERT ARDOL Office
4/20/12 Work Zones in General   Industry Andy Kellom ARDOL Office
5/15-18/12 Region VI VPPA Conference Forth WorthTexas
6/15/12 TBA Rusty Cameron Facility
7/20/12 TBA ARDOL Office
8/20-23/12 National VPPPA Conference Anaheim,CA
9/20/12 SHARP /VPPState  Conference Holiday Inn,Little Rock
10/19/12 TBA ARDOL Office
11/16/12 TBA ARDOL Office
12/6/12 Annual Planning Mtg ARDOL Little Rock  Waste Water,Shackleford Rd

 

 

2012 Safety and Health Conferences

http://www.labor.ar.gov/news/Pages/seminars.aspx

05/10/2012  Russellville OSHA Safety Conference Training

06/14/2012 West MemphisOSHA Safety Conference Training

08/09/2012  Bentonville OSHA Safety Conference Training

08/15/2012  Ashdown OSHA Safety Conference Training

08/29/2012 JonesboroOSHA Safety Conference Training

09/27/2012  Batesville OSHA Safety Conference Training

10/11/2012  Hope OSHA Safety Conference Training

10/25/2012 BlythevilleOSHA Safety Conference Training

 

Contact Nita Matlock at 501-682-9092 for information concerning the Private Sector

 

Sent: Friday, April 13, 2012 11:45 AM
To:
Walter, Mary – OSHA; Carlos Reynolds; Clark Thomas; trigg.david@dol.gov; Edward House (ADL); fischer.kim@dol.gov; Juanita.Matlock; Milana Dennis (ADL); Ocie Robinson; Tonia Cooper
Subject:
Fw: SHARP / VPP Mtg reminder

Please plan on Joining us for our next meeting:
April 20, 2012
, 10:00 am
Arkansas Dept of Labor Office

Speaker: Andy Kelloms


Action Items from the last meeting

Conference Theme Suggestions with a graphic

Door Prizes

Break Sponsorship

 

Attached is a copy of last months meeting minutes

February 2012 Minutes

SHARP/VPP Meeting
February 17, 2012, 10:00 am
Little Rock Waste Water, 5300 Shackleford, Little Rock

Attending:

Quinton Simison, BASF
Chris Todd, Superior Industries
Deanna Dykes, Calion Lumber
Doug Germann, Ratheon
Joe Bickford, G4S
Mike Taylor, Ashland
Joe Jenko, Ashland
Misty Teague, USPS
Michael Crowe, USPS
David Trigg, USDOL/OSHA
Amanda Ward, Bad Boy, Inc
Scott Lancaster, Bad Boy, Inc
Kortney Atchley, Cintas
Tony Thorton, Medsafe
Todd Franks, Siplast
Jack Bowers, Welspun
Tim Gibson, Welspun
Joel Neisler, Zero Mountain, Inc
Melissa Mayer, G4S
Micki Wilbur, JA Riggs

Clark Thomas, ADOL
Ocie Robinson, ADOL
Tonia Cooper, ADOL
Kim Fischer, ADOL
Juanita Matlock, ADOL
Milana Dennis, ADOL
James Salkeld, ADOL
Ed House, ADOL

Quinton Simison opened the meeting with a welcome inviting James Salkeld for remarks. Mr. Salkeld welcomed the group and provided brief remarks.

Minutes of the January meeting were accepted as corrected. The corrections were: (1) Lester Allen did attend the meeting and (2) the Safety Conference dates listed were the wrong year. The correct 2012 dates are attached to these minutes.

The Speaker was introduced by Quinton. Katy Wilson, Arkansas Department of Emergency Management (ADEM) spoke with a PowerPoint presentation on Earthquakes, with special emphasis on Arknasas’ fault lines. She also provided a resource developed by ADEM called Arkansas Earth Quake Guide which is available in quantity from ADEM. A Copy of the PowerPoint presentation is to be on website. She advised all companies need an earth quake preparedness plan in place; both at their companies and in their employee’s homes. Ms. Wilson stressed the importance of educating employees and staff of the dangers of an earthquake and the likely hood that the infrastructure and communications would be impaired. Ms. Wilson emphasized that even if your company is not damaged; your suppliers may be; including parts, energy, communications and man-power. In the location of the New Madrid fault the Arkansas and Mississippi Rivers may be affected or damaged restricting the flow or eliminating bridges.

Ms. Wilson also stressed that employees need to prepare and plan with their own families to have a plan of action in place. Training courses are available from the American Red Cross and by calling ADEM. Some insurance companies also provide training.

The ADEM website is: http://www.adem.arkansas.gov/ADEM/Divisions/Preparedness/Earthquake/index.aspx

Page 2 SHARP/VPP Meeting February 17, 2012, 10:00 am

Todd Franks reported on September Conference. It is to be moved to a new date. A motion to change the date was made, seconded and passed by acclamation. Hotel rooms will be set aside for attendees at $86.00 a night. The Conference will be changed from 9/13/2012 to 9/20/2012 at Holiday Inn Airport in Little Rock. Registration will begin a 7:30 am.

The next SHARP/VPP meeting will be held at the Arkansas Department of Labor, 10421 West Markham Street in Little Rock, on Friday, March 16, 2012 at 10:00 am.

Action Items
SHARP/VPP Website Coordinator
Lester Allen was to contact a potential motivational speaker, Walt Coleman, for the SHARP/VPP Conference.

Incident Sharing

Meeting Adjourned at 11:45 a.m.

January 2012 Minutes

SHARP/VPP Meeting

January 20, 2012; 10:00 am

Arkansas Department of Labor, 2nd Floor Training Room

 

Attending:

Deana Dykes, Calion Lumber

Mary Walter, OSHA

Quinton Simison, BASF

Barbie Trammel, Georgia Pacific

Todd Franks, Siplast

Denise Whittaker, Siplast

Beth Holland, BASF

Brian Maxwell, Cintas

Marc Kelley, Cintas

Kortney Atchley, Cintas

Micki Wilbur, Riggs Cat

Mark Howell, Frito Lay

Mike Taylor, Ashland

Joseph Jenko, Ashland

Cody Duren, Cameron Valves

Clark Thomas, ADOL

Ocie Robinson, ADOL

Tonia Cooper, ADOL

Kim Fischer, ADOL

Juanita Matlock, ADOL

Milana Dennis, ADOL

James Salkeld, ADOL

Ed House, ADOL

Quinton Simison opened the meeting with a welcome inviting James Salkeld for remarks. Mr. Salkeld welcomed the group and provided brief remarks regarding the fiscal Legislative Session beginning in January 2012.

Following the Agenda, Quinton asked for corrections to the December 1, 2011 meeting minutes; there were none and they were approved.

Action Items Agenda

Website Coordinator – Tommy Short was absent from the meeting.

SHARP/VPP Website Link addition to Region VI SHARP/VPP website – Quinton requested the link but has had no information as yet.

2012 Conference Location and Planning – Todd Franks and Denise Whittaker reported that the Crowne Plaza in Little Rock is a good venue for the September SHARP/VPP Conference. They have the break out rooms, a large ballroom and the cost of food would offset meeting-room charges. The overall food costs would be approximately $6900.00 including morning break, lunch and afternoon break. A guarantee of 175 attendees at a cost of $40 each would generate $7000 which would cover hotel costs. This would raise the per-participant registration fee by $10 over 2011 conference.

Todd and Denise will meet with last year’s venue, Holiday Inn Airport, with Milana Dennis and Juanita Matlock. The purpose of this meeting is to negotiate prices with Holiday Inn Airport, in attempt to keep the costs as close to last year’s conference ($5900), including a $30 per-person registration fee.  The consensus of the association was to have the meeting at the Holiday Inn Airport in Little Rock, September 13, 2012. The negotiating meeting will be held with Holiday Inn on Friday, January 27 at 11:30 am.

Pulaski Tech was also discussed as a venue. Parking would be a problem there so it was dismissed as unsuitable.

Quinton asked for suggestions of a motivational keynote speaker. Lester Allen, Cintas, suggested Walt Coleman was an excellent speaker and agreed to make initial contact to get on Coleman’s calendar. Kim Fischer, ADOL stated she could make contact with Mr. Coleman also.

OSHA Regulatory Changes for 2012 – NEP, REP and LEP – Mary Walter discussed changes in SHARP/VPP reports stating the reports are due February 17 now. SHARP/VPP verification updates are also due.

Mary Walter informed the SHARP/VPP association today that the VPP meeting at L’Oreal on reporting went well and that SGE Training will be held July 9-13, 2012 and hosted by Ashland in Jacksonville.

Ms. Walter reported on focus and emphasis areas by OSHA, both National and Local.

NEP

Combustible Dust

Hazardous Equipment

Chemical Facility

Process Safety Management

Recordkeeping

Silica

Trenching/Excavation

Grain Handling

Chromium 6

Lead

REP

Confine Space

Construction

Cranes

Falls in General Industry

Heat Illness

High Noise

Marine Operations

Logging

Bed Liners

Oil & Gas

Work Zones

 

LEP

Overhead Power Lines

Incidents involving Vehicles

 

A discussion followed of intervention by OSHA personnel and SHARP/VPP members if safety hazards are observed in; trenching, falls and work zones. OSHA personnel are mandated to stop when they see incidences. The public can report unsafe work by calling Area OSHA office or email Mary Walter (walter.mary@dol.gov) and let them handle the situation.

 OSHA had 13 fatalities reported this fiscal year in Arkansas with 6 fatalities being work related:

Branch Fell from tree over picnic table

Log Rolled off after loosening chain binder

Backed over by Truck

Drown while working irrigation pump

Fall from Ladder

Engulfed in Rice Bin

 

Unique Reward and Recognition Guidelines

Memo #5 attached to these minutes

Cannot have Rewards or Recognition tied to recordkeeping

 

Incident Sharing

  • Window Lock Safety – window fell on hand – is there a safety device available? – Quick grip bar clamp was recommended for use to prevent window sash from falling
  • Distracted Driving – Road Grader Operator on cell phone – law allows OSHA to subpoena cell phone records following an incident
  • Drivers License renewal – sign form – liability on the distracted driver if using a cell phone.
  • Arkansas law – cell phone use is prohibited in school and work zones.
  • Mechanic hit  head on conveyor belt, not injured but taken to ER by company, documented as a recordable because the ER doctor insisted on writing a prescription “just in case” the employee felt bad later.

 

New Business

Clark Thomas gave the dates and locations of ADOL Safety conferences See Attached List

 

Action items

  1. Quinton is to ask Consolidated Grain, West Memphis to work with big Grain Farmers who hire non-family members to work in grain operations. This brought about by recent Arkansas farm owner fatality.
  2. Clark Thomas to check with Little Rock Wastewater about hosting the February 17 meeting.
  3. Lester Allen to contact Walt Coleman to be Keynote Speaker at Fall conference. Kim Fischer to act as back-up.

 

Meeting Adjourned

Milana Dennis

Arkansas Department of Labor                                                                      10/30/2012 10:04 PM

 

 

Arkansas SHARP / VPP Association Meeting Schedule

Date Topic Speaker Location
1/20/12 OSHA Regulatory changes for 2012, NEP, REP, LEP OSHA Representative ARDOL Office
2/17/12 Changes to SHARP Program ARDOL Representative Little Rock Waste Water, Shackleford Rd
3/16/12 Earthquake Planning SERI/CERT ARDOL Office
4/20/12 Work Zones in General Industry Andy Kellom ARDOL Office
5/15-18/12 Region VI VPPA Conference Forth Worth Texas
6/15/12 TBA Rusty Cameron Facility
7/20/12 TBA ARDOL Office
8/20-23/12 National VPPPA Conference Anaheim, CA
9/13/12 SHARP / VPP State Conference Holiday Inn, Little Rock
10/19/12 TBA ARDOL Office
11/16/12 TBA ARDOL Office
12/6/12 Annual Planning Mtg ARDOL Little Rock Waste Water, Shackleford Rd

 

2011 Safety and Health Conferences

Private Sector

Little Rock  March 3

Pine Bluff  March 24

Russellville May 26

Ft. Smith June 9

West Memphis June 16

Monticello July 14

El Dorado July 28

Bentonville August 11

Ashdown August 18

Jonesboro Sept. 7

Batesville Sept. 29

Hope October 13

Blytheville October 27

Contact Nita Matlock at 501-682-9092 for information concerning the Private Sector

 

Conferences. 

 Public Sector

Johnson March 10

El Dorado March 16

Hot Springs March 17

West Memphis April 21

Bentonville TBD

Jonesboro May 18

Hope  TBD

Ft. Smith Sept. 21

Bella Vista November 1

Above dates are tenative.

 

Contact Mark Lawrence at 501-682-9091 for information concerning the Public Sector Conferences.

 

Construction Safety and Health Conference

February 15, 2012

Northwest Arkansas Community College

Contact Nita Matlock at 501-683-9092

 

Grain Industry

February 3, 2012

University of Arkansas

McGehee, Arkansas

Contact Nita Matlock at 501-683-9092

 

Grain Industry

February 9, 2012

Chamber of Commerce

Jonesboro, Arkansas

Contact Mark Howell at 870-910-3425
Further Improvements to VPP – 6/29/11

 

——————————————————————————–

June 29, 2011

MEMORANDUM FOR: REGIONAL ADMINISTRATORS, DIRECTORATES, AND FREE STANDING OFFICES

 

FROM:

DAVID MICHAELS, PhD, MPH

 

SUBJECT:

Revised VPP Policy Memorandum #5: Further Improvements to the Voluntary Protection Programs (VPP)

This memorandum replaces VPP Policy Memorandum #5: Further Improvements to the Voluntary Protection Programs (VPP) dated April 22, 2011.

This memorandum, which supplements the August 3, 2009 memorandum, “Improving the Administration of the Voluntary Protection Programs (VPP),” and subsequent VPP policy memoranda, clarifies actions for the Occupational Safety and Health Administration’s (OSHA) Regions in implementing the Agency’s continuing efforts to improve the administration of the VPP.  The following instructions clarify policy and procedures for the review and evaluation of safety and health incentive programs at VPP applicant and participant worksites.  These instructions are effective immediately.

OSHA Instruction CSP 03-01-003, VPP Policies and Procedures Manual, which became effective on April 18, 2008, addresses incentive programs within the context of an employer’s proper and accurate recording of injuries and illnesses.  Chapter VI Onsite Evaluations, Section III.B.1. Subsections b. and g. stress that incentive programs should promote safety awareness and worker participation in safety-related activities, and must not be the cause of under-reporting of injuries and illnesses.  This memo clarifies implementation of this policy to ensure its consistent administration among the Regions.

Incentives That Promote Injury and Illness Reporting and Worker Involvement

A positive incentive program encourages or rewards workers for reporting injuries, illnesses, near-misses, or hazards; and/or recognizes, rewards, and thereby encourages worker involvement in the safety and health management system.  Such an incentive program can be a good thing and an acceptable part of a VPP-quality safety and health management system.  Examples of such positive incentives include providing tee shirts to workers serving on safety and health committees; offering modest rewards for suggesting ways to strengthen safety and health; or throwing a recognition party at the successful completion of company-wide safety and health training.

Disincentives That Discourage Injury and Illness Reporting and Worker Involvement

An incentive program that focuses on injury and illness numbers often has the effect of discouraging workers from reporting an injury or illness.  When an incentive program discourages worker reporting or, in particularly extreme cases, disciplines workers for reporting injuries or hazards, problems remain concealed, investigations do not take place, nothing is learned or corrected, and workers remain exposed to harm.  Disincentives to reporting may range from awarding paid time off to a unit that has the greatest reduction in incidence rates to rewarding workers with a pizza party for achieving an injury/rate reduction goal or maintaining an injury- and illness-free worksite for a period of time. A company whose incentive program has the potential to discourage worker reporting fails to meet the VPP’s safety and health management system requirements.

Policy Implementation

New Applications.  When faced with a VPP applicant’s incentive program containing provisions that could discourage injury and illness reporting, the Regional VPP Manager during the initial application review or the VPP Evaluation Team during the onsite evaluation will advise the applicant of OSHA’s position and VPP policy.  The applicant may choose to make an immediate change to its incentive program that will bring the program in line with VPP policy.  If the applicant needs more than a short/nominal period of time to eliminate the disincentive and/or to revise its program, it would be appropriate to designate this needed improvement as a Merit goal, assuming the applicant qualifies for Merit participation.  If the applicant refuses to make the needed change, the Region will recommend that the applicant withdraw its VPP application.

Reapprovals.  If the Regional VPP Manager during review of a Star participant’s annual self-evaluation identifies a problem in the participant’s incentive program, or if a VPP Evaluation Team uncovers disincentives to injury and illness reporting during its document review and employee interviews, the participant will be given the opportunity to bring its incentive program in line with VPP policy consistent with a 90-day item.  Following the 90-day period during which the participant must eliminate the disincentive and/or revise its program, the Regional Administrator may choose to place the participant on Star One-Year Conditional status and require the participant to demonstrate one year of effective implementation of the program change.  A participant’s refusal to make the recommended improvement to its incentive program is grounds for VPP termination.  The established termination procedures will apply, including the Regional Administrator’s written notice of intent to terminate and the participant’s right to appeal in writing to the Assistant Secretary.

VPP and its participants have the opportunity to lead the way by example and to effect positive and creative change throughout their industries.  By working cooperatively, OSHA and its VPP partners can demonstrate that good incentive programs, which emphasize positive worker involvement in safety and health activities and conscientious hazard reporting and correction, can be one element in an effective injury and illness prevention program.

Further discussion and guidance on implementation of this memorandum will follow.